ICPTM

 

Assessment Task 2: Case Study Project

Course code and name ICT50118 Diploma in Information Technology
Unit code and name ICTPMG501 Manage ICT Projects
Due date 08 / 12 / 2020
Resources required ·       ICTPMG501 Moodle Site

·       Access to computer and internet

·       Microsoft Word

·       ICTPMG501_Assessment Task 2 V2.0.docx – available in Assessment Task 2 folder

·       ICTPMG501 Project Workbook V2.0.docx  – available in Assessment Task 2 folder

·       Gym Case Study  V2.0.pdf  – available in Assessment Task 2 folder

Decision making rules All Questions must be answered correctly to be deemed satisfactory.
Instructions  General Instructions

 

·       This assessment is conducted using the project using a case study method

·       This is a individual assessment

·       It is to be completed in your own time

·       You have 6 to 8 weeks to complete this task

·       All questions must be answered

·       Sufficient time is provided in class for you to read and review the assessment task and seek clarification on key points prior to undertaking the assessment task

·       At this time if you require reasonable adjustments you can discuss it with the assessors. It is important to ensure the integrity of the assessment is maintained and the intent is not compromised (e.g., extension of time, oral questions etc.).

·       Each student must document the project  electronically using the Assessment Task 2 document and Project Workbook  provided and save as:-

↳       Assessment Task 2  Student Number Student Name.docx

↳       Project WorkBook Student Number Student Name.doc

·       Other documents to be attached includes:-

↳       Cost Benefit Analysis

↳       WBS

↳       Gantt Chart

↳       Project Cost Estimate & Budget

↳       Team Contract

↳       IT Support Plan / Service Level Agreement

·       Please include your  Full Name and Student ID in the  footer of all the files that requires submission

·       Submit the saved files in the Assessment Task 2 folder in Melbourne Polytechnic LMS.

·       You must agree (by clicking on the ‘I confirm’ radio button) with the assessment submission terms and condition in Melbourne Polytechnic LMS prior to the submission.

   

 

IMPORTANT NOTE: Case Study information, Project Workbook and Unit Learning Materials in Moodle should provide sufficient guidance to answer each of the questions below. Where required students are allowed to make assumption and document your assumptions accordingly.

Where it stated as “Please refer to [name] template in Project Workbook.docx” students do not have to fill in the answer in this document.

Part 1: Pre-initiation and Initiation Phase

Q1.1 Review, confirm and outline 5 organisational project governance policy and procedures.

PC 1.1 / KE 7

  Answers Satisfactory Unsatisfactory  
  1. c c  
  2. c c  
  3. c c  
  4. c c  
  5. c c  

 

Q1.2 Outline 3 organisational values that applies to the project.

KE 7

  Answers Satisfactory Unsatisfactory  
    c c  
    c c  
    c c  

 

Q1.3 Describe the current situation and confirm the business problem or opportunity.

PC 1.2

  Answers Satisfactory Unsatisfactory  
  Refer to Business Case template in Project Workbook.docx c c  

 

Q1.4 Conduct a feasibility study  & document the evidence of feasiblilty study in the Business Case document PC 1.4
  Answers Satisfactory Unsatisfactory  
  Refer to Business Case template in Project Workbook.docx c c  

 

Q1.5 Identify the project objectives and peform a cost-benefit analysis.

PC 1.2/  KE 6 / KE 10

  Project Objectives Satisfactory Unsatisfactory  
  Refer to Business Case template in Project Workbook.docx c c  
  Cost-benefit analysis Satisfactory Unsatisfactory  
  Refer to Cost-Benefit Analysis template in Project Workbook.docx c c  

 

 

  Q1.6 Identify and select team member  and allocate the roles and responsibilities based on the  project solution requirement

PC 3.1

  Answers Satisfactory Unsatisfactory  
Refer to Stakeholder Register template in Project Workbook.docx c c  

 

 

Q1.7 Create Project Charter which includes the preliminary statement of project scope and obtain sign-off

PC 1.3 / PC 2.4

  Answers Satisfactory Unsatisfactory  
  Refer to Project Charter template in Project Workbook.docx c c  

 

Task 2.0 Planning Phase

Q2.1 As part of conducting system analysis, state one information gathering method used. (i.e. interview, survey) . Use the method to determine the project requirement, contrainsts and risk.

List the appropriate questions to get feedback from stakeholders.

State the responses based on the case study information.

PC 2.1 / KE 12

  information gATHERING METHOD USed Satisfactory Unsatisfactory  
    c c  
  LIST 3 CRITICAL questions to determine project requirementS Satisfactory Unsatisfactory  
  Q1. Type your question here c c  
  RESPONSES: c c  
  Q2.Type your question here c c  
  RESPONSES: c c  
  Q3. Type your question here c c  
  RESPONSES c c  
  LIST A QUESTION to determine constraints Satisfactory Unsatisfactory  
  Q1.  Type your question with regards to constraint  – scope, time and cost here c c  
  RESPONSES: c c  
  LIST A QUESTION to determine Project RISk Satisfactory Unsatisfactory  
  Q1. Type your question with regards to  risk here c c  
  RESPONSES: c c  

 

Q2.2 As part of System Analysis outcome, draw the  Context Diagram (Modelling Technique) for the proposed system

KE 12 / PC2.4

  Answers Satisfactory Unsatisfactory  
   

Sample :

 

 

c c  

 

Q2.3 Identify the project partitioning in the context of system development life cycle stages and project phases.

PC 2.2

  Answers Satisfactory Unsatisfactory  
  Project Phase SDLC c c  
      c  c   
      c c   
      c  c   
      c  c   
      c  c   

 

 

 

 

Q2.4 Identify the project risk and document it in project risk register.

PC 2.3 / PC2.4

  Answers Satisfactory Unsatisfactory  
  Refer to Risk Register template in Project Workbook.docx c c  

 

 

Q2.5 Prepare a work breakdown structure (WBS)

PC 2.3 / PC2.4

  Answers Satisfactory Unsatisfactory  
  Refer to Work Breakdown Structure template in Project Workbook.docx c c  

 

Q2.6 Prepare a project schedulle (Gantt Chart)

PC 2.3 / PC2.4

  Answers Satisfactory Unsatisfactory  
  Refer to Project Schedule  template in Project Workbook.docx c c  

 

 

Q2.7 Prepare a project budget.

PC 2.3 / PC2.4

  Answers Satisfactory Unsatisfactory  
  Refer to Project Budget template in Project Workbook.docx

[Refers to Cost-Estimate Budget]

c c  

 

 

 

 

Q2.8 Stakeholder Management Strategy

PC 2.4

  Answers Satisfactory Unsatisfactory  
  Refer to Stakeholder Management Strategy template in Project Workbook.docx c c  

 

 

  Q2.9 Compile project management plan documents and obtain sign-off

PC 2.4

  Answers Satisfactory Unsatisfactory  
Refer to Agreement on Project Management Plan & Sign-off section in Project Workbook.docx c c  

 

Task 3.0 Execution Phase

Q3.1 Determine the training and support needs of team members. State the team member, list of training and support that they need.

PC 3.2

  Team Member Training / Support Satisfactory Unsatisfactory  
      c c  
      c c  
      c c  
      c c  
      c c  
      c c  

 

 

  Q3.2 Establish project team values and agreed behaviroul  standards via a Team Contract

PC 3.3

  Answers Satisfactory Unsatisfactory  
Refer to  Team Contract template in Project Workbook.docx c c  

 

 

Task 4.0 Monitoring and Controlling Phase

  Q4.1 Describe how the team monitored acceptance of various parts of the project. (Who reviewed the project and how did they inform others of acceptance of deliverables, work activities and others.

PC 4.1

ANSWER Satisfactory Unsatisfactory  
  c c  

 

 

Q4.2 Describe the strategies /steps to conduct performance managements of project team members.

KE 8

  Answers Satisfactory Unsatisfactory  
    c c  

 

 

Q4.3 Describe the methods to conduct team appraisal.

KE 8

  Answers Satisfactory Unsatisfactory  
    c c  

 

 

Q4.4 Prepare a milestone report for the project as part of monitoring and controlling quality. 

PC 4.2

  Answers Satisfactory Unsatisfactory  
  Refer to  milestone report template in Project Workbook.docx c c  

 

Q4.5 Describe 3 methods on how the quality of the project deliverable are monitored and controlled.

PC 4.2

  Answers Satisfactory Unsatisfactory  
    c c  
    c c  
    c c  

 

Q4.6 Describe 3 steps to monitor scope to avoid scope screep.

 PC 4.3

  Answers Satisfactory Unsatisfactory  
    c c  
    c c  
    c c  

 

Q4.7 Describe how the project risk and issues can be monitored and controlled.

PC 4.3

  Answers Satisfactory Unsatisfactory  
    c c  

 

Q4.8 Prepare 2 samples weekly progress report that includes the monitoring of risk and issues.

PC 4.3

  Answers Satisfactory Unsatisfactory  
  Refer to weekly progress report template in Project Workbook.docx c c  

 

 

Q4.9 Describe the process of system testing.

PC 4.4

  Answers Satisfactory Unsatisfactory  
    c c  
    c c  
    c c  

 

 

Q4.10 List 5 features of the system of the project that need to be tested.

PC 4.3

  Answers Satisfactory Unsatisfactory  
  Name of System:   c c  
    c c  
    c c  
    c c  
    c c  
    c c  

 

 

Q4.11 Describe the process / activities of handing over the project.

PC 4.3

Answers Satisfactory Unsatisfactory  
  c c  
  c c  
  c c  

 

 

 

Task 5.0: Project Closing Phase

Q5.1 Prepare an IT support plan or service level agreements. Describe how the project team will support the end users when the system goes live and in the future.

 PC 5.1

  Answers Satisfactory Unsatisfactory  
  Refer to IT support plan / Service Level Agreement template in Project Workbook.docx c c  

 

Q5.2 Review and update your Risk Register / Disaster Recovery Plan

PC 5.4

  Answers Satisfactory Unsatisfactory  
  Refer to Risk Register /Disaster Recovery Plan  Review template in Project Workbook.docx c c  

 

 

Q5.3 Prepare Client accetance / Project Completion Form to obtain a final sign-off and as the proof of closing the project

PC 5.2 / PC 5.5

  Answers Satisfactory Unsatisfactory  
  Refer to Client Acceptance / Project Completion  template in Project Workbook.docx c c  

 

 

Q5.4 Conduct a post project review and create a Lesson Learned Report

PC 5.3

  Answers Satisfactory Unsatisfactory  
  Refer to Lesson Learnerd Report  template in Project Workbook.docx c c  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Student Declaration

Please read, tick and sign below
 

c    I declare that the attached assessment I have submitted is my own original work and any contributions from and references to other authors are clearly acknowledged and noted.

 

c    This document has been created for the purpose of this assessment only and has not been submitted as another form of assessment at Melbourne Polytechnic or any other tertiary institute.

 

c    I have retained a copy of this work for my reference in the event that this application is lost or damaged.

 

c    I give permission for Melbourne Polytechnic to keep, make copies of and communicate my work for investigating plagiarism and/or review by internal and external assessors.

 

c    I understand that plagiarism is the act of using another person’s idea or work and presenting it as my own. This is a serious offence and I will accept that penalties will be imposed on me should I breach Melbourne Polytechnic’s plagiarism policy.

 

Student Signature X Date  
Please note that your assignment will not be accepted unless you have:

·         Completed all sections of the assignment

·         Acknowledged all sources of other people’s contributions including references and Students’ names for group work assessments

·         Completed all areas of this Student assignment cover sheet.

 

 

 

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